Data Controller: Deb Barlow - Last updated: 18.05.2018
Deb Barlow Yoga collects personal data relating to its yoga students and is committed to being transparent about how data is collected and used, and to meeting its data protection obligations. I may need to process your data to meet legal obligations. I may also need to process legitimate information data.
Set automatically by our software. We do not knowingly access these or pass to third parties.
Personal Data Collected at Time of Contact/Enquiry:
Your method of contact details (email, text, phone) are held for 180 days from initial point of contact. If you choose not to proceed any further with your enquiry your contact details and correspondence will be deleted after this period.
Personal Data Collected at Time if Attending Class:
A certain amount of personal data is collected by Deb Barlow Yoga at the point of attending your first class. This is for the purposes of meeting general insurance company criteria as well as for your health and safety at yoga. Health information is also used to tailor sessions to suit your individual needs.
Data collected – Name, address, telephone no, date of birth, emergency contact, health information.
All information gathered by Deb Barlow Yoga is treated as confidential and will not be shared with a third party, unless it is legally obliged to do so.
If you wish to alter any of your data, review how it is used or wish to request its return to you, please contact Deb Barlow - firstname.lastname@example.org.
Other information held:
Attendance registers – data collected in class - used for class management, and held for at least seven years for general insurance purposes.
Notes on classes and sessions - data collected in class - used for class management, and held for at least seven years for general insurance purposes.
How I use your Contact Information:
When attending class for the first time you will be asked to complete a questionnaire and sign a disclaimer. In doing so you are agreeing to your email and/or phone number being used by Deb Barlow Yoga to inform you of class changes and service updates directly relating to the service you have booked.
You may, of course, decline to submit your email and phone number to Deb Barlow Yoga, which in some cases may mean that I am not able to provide certain information or updates to you.
Emergency Contact Information:
Emergency Contact information is collected solely for use in an emergency, should Deb Barlow Yoga need to contact your named emergency contact or give this information to the emergency services. This is the only information that would be shared with a third party, and only in the context of an emergency.
Data will be stored in accordance with Data Protection regulations
Deb Barlow Yoga has sole access to your data, which is stored in a secure location, in a locked cabinet.
Retention of Data:
Deb Barlow Yoga will retain your information for 7 years from the date of your final yoga class, in accordance with general insurance guidelines.
Notifying you of Changes to this Policy:
Links to Other Web Sites:
Your data rights:
Data Protection Law means you have extensive rights regarding the collection, storage and use for your data.
Under GDPR you have the following rights as an individual regarding your data:
The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object
Rights in relation to automated decision making and profiling
You can request access to your data at any point, a copy of your data, deletion of your data where the data is no longer valid for its intended purpose.
If you would like to find out more about these rights, or if you would like to report a breach of them then you can contact the ICO (Information Commissioner’s Office).
or call their helpline on 0303 123 1113
Further contact details for the ICO can be found here: https://ico.org.uk/global/contact-us